Scan to Text (OCR)

scan to text

Scan to text or Optical Character Recognition (OCR), is a technology that converts images of text into machine-readable, editable text. It’s a common way to digitize printed documents, enabling them to be searched, edited, and copied electronically. OCR software analyzes images of text, identifying characters and converting them into a format that can be used by computers. 

What it does:

It can turn scanned paper documents, PDF files, photos, and even screenshots into digital text that can be edited in word processors like Microsoft Word or Google Docs.

Benefits:

OCR streamlines data entry, allows for efficient searching and retrieval of information, and enables the digitization of historical documents and other materials

Practicality:

It's used for tasks like indexing print material for search engines, automating data entry, and deciphering documents for visually impaired users

scan to text

Your questions answered

Common questions

Optical Character Recognition (OCR) is a process that converts an image of text into a machine-readable text format. .

The majority of businesses have workflows that involve receiving information from print media. paper forms, invoices, scanned legal documents, and printed contracts. With such large volumes of paperwork, this can take a lot of time and space to store and manage

process requires manual intervention and can be tedious and slow.  But digitizing this document content creates image files with the text hidden within it. Text in images cannot be processed by word processing software in the same way as text documents. OCR technology solves the problem by converting text images into text data that can be read by other business software. 

Today many business use OCR to convert their existing and new documents into a fully searchable knowledge archive. The importance of this capability is to offer you efficiency by having us scan to text your file thus allowing you to edit and modify your important document.

The following are some common OCR use cases in various industries:

  • Government:
    OCR is used for digitizing legal documents, official records (like birth certificates and driver’s licenses), and managing large volumes of paperwork. 
     
  • Finance:
    Banks use OCR to process checks, loan applications, and other financial documents, reducing manual data entry and improving accuracy. 
     
  • Healthcare:
    OCR is used to manage patient records, process insurance claims, and automate data entry. 
     
  • Legal:
    Law firms and other legal professionals use OCR to digitize legal documents, contracts, and other important paperwork. 
     
  • Education:
    OCR is used by educators to create digital copies of books, student documents, and other learning materials. 
     
  • Manufacturing:
    Manufacturing plants use OCR to read serial numbers on product components, scan invoices, and monitor inventory. 
     
  • Logistics:
    Logistics companies use OCR to track shipping labels, invoices, and receipts, and to automate inventory management. 

Contact us for more information on OCR and how it can bring your documents to life. 

914-207-9774 or email: [email protected]